Patient Records

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Privacy policy Covid-19 supplement

Your Data Matters

National Data Opt Out

National Data Opt Out

 What is the National Data Opt Out

Types of Opt Out


Type 1 Opt-out form

Make your choice

Choose if data from your health records is shared for research and planning.

If you wish to register a Type 1 Opt-out with the practice before data sharing starts with NHS Digital, this should be done by returning this form by 23rd August 2021.


General Practice Data for Planning and Research (GPDfPR) 

The data held in the GP medical records of patients is used every day to support health and care planning and research in England, helping to find better treatments and improve patient outcomes for everyone. NHS Digital has developed a new way to collect this data, called the General Practice Data for Planning and Research data collection. 

NHS Digital will not collect patients’ names or addresses directly. Any other data that could directly identify patients (such as NHS Number, date of birth, full postcode) is replaced with unique codes which are produced by de-identification software before the data is shared with NHS Digital (a process known as pseudonymisation).

This collection will now start on 1st September 2021 so if you do not want your data to be shared with NHS Digital please register your Type 1 Opt-out with your GP practice by 23rd August 2021.

Once your information has been uploaded, you will not be able to get it deleted by NHS Digital.

The National Data Opt Out - that you can set online or via the NHS App - will not work to prohibit this data extraction for your GP record.
You need the Type 1 opt-out to do this.

You can opt back in to secondary uses, including GPDPR, at any time.

GDPfPR + National Data Opt out

SMS Text Messages

Patient Information - SMS messages

Access to your medical records

A health record is any record of information relating to someone's physical or mental health that has been made by (or on behalf of) a health professional. This could be anything from the notes made by a GP in your local surgery to results of an MRI scan or X-rays. Health records are extremely personal and sensitive. They can be held electronically or as paper files and are kept by a range of different health professionals both in the NHS and the private sector. How can I access my records

This is known as a subject access request.

You do not have to give a reason for applying for access to your health records. To save the NHS time and resources, it would be helpful if you would inform us - if you do not need access to your entire health record - of the periods and parts of your health records that you require, along with details which you may feel have relevance (e.g. consultant name, location, diagnosis etc.) You should also be aware that in certain circumstances your right to see some details in your health records may be limited in your own interest or for other reasons (e.g. to protect the privacy of third parties).

Please note:

  • You can sign up for patient online services to your GP electronic record.
  • You can then look at your medical record whenever you want.

If you do wish to make a subject access request then:

  • You can do this in writing (letter, email)
  • You can make such a request verbally to a member of staff or a doctor or nurse that you are consulting with at the surgery

Please let us know exactly what information you would like.

We will strive to provide the information within 28 calendar days.

There is usually no fee for this.

The Summary Care Record (SCR)

This is a national centralised database of limited medical information (allergies and medication only), extracted and uploaded from your GP record to NHS Digital.
That information is then potentially available to medical staff nationwide.

In common with all GP surgeries, Hightown Surgery is required to extract and upload information from GP records to the national Summary Care Record (SCR) database, one of a number of NHS databases. Your Summary Care Record will contain all medication prescribed for you in the preceding 6 months, any repeat medication issued over the preceding 18 months, and any allergies or adverse reactions to medicines. The information will potentially be available to healthcare professionals across England, for the purpose of your direct clinical care (a “primary” use of your information). The SCR is therefore a nationally available database. The information is extracted and uploaded to NHS Digital, who is therefore the data controller for the Summary Care Record database. There are no secondary uses of the SCR, and data uploaded to the SCR database is neither shared nor used beyond that required to provide direct medical care.

Who can access the Summary Care Record?

• Clinicians at SCAS NHS 111 Clinicians in Emergency Operations Centre

• Various departments at Hospital

• Our community staff (district nurses, midwives and health visitors) 

Community nurses have access to the GP records of our patients (through our EMIS Web clinical system).

If you do not wish to have, or continue to have, a Summary Care Record then you can opt-out at any time. If you do opt-out, your uploaded data will be “blanked”, no one will be able to access it, and no further information about you will be uploaded from your GP record.

If you do opt-out, or if you have already opted out, then you can opt back in at any time and have a Summary Care Record created.

The NHS App

NHS APP prescription

The NHS App

NHS App Leaflet 


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